ProOnGo Blog

The IRS has requirements for how much money you can write off for an employee’s business miles.  The reimbursement rate per mile changes every year, so it’s important to check irs.gov for changing rates, but every year, the IRS requires business to keep a log of the miles traveled, including destinations, and the purpose for incurring the mileage.

That can be a pretty tedious process, so to make life easier on you, just let ProOnGo do it for you!

First, it’s important you set the rate by which you reimburse mileage. Launch ProOnGo on your mobile app, then go to the Options tab. Select “Mileage Tracking” and enter the rate you want to use.

Then, when your employee creates a new mileage expense, the distance, rate, and amount of reimbursement will be calculated automatically.

Not only is mileage tracking made easy by ProOnGo, but with this set rate you’ll be more prepared in the case of an audit.

Did you know: You can sync these mileage expenses to QuickBooks with just a couple clicks. Check out how we track mileage in QuickBooks.

ProOnGo tracks mileage, as you might recall, and it turns out that some of the folks that write us most often about mileage tracking are the many regional sales managers that find themselves driving several hundred miles every week, from prospect to prospect and client to client.  We’ve heard the stories of personal cars that end up with 100,000+ miles on them over the course of just a few years, almost entirely due to business-related driving… all in the name of landing the big sale!

If that sounds a lot like what you do, then you are no stranger to tracking mileage, whether its for reimbursement or for tax deduction.  So, about a year ago, we added to ProOnGo Expense the ability to detect start and end addresses, and distances.  That new trick got quite a warm reception!

However, if there is one thing we’ve heard over and over, it’s that many of you find yourselves visiting the same client or prospect multiple times a year, and boy would it be nice to be able to just “save” a list of favorite start/end points. That way, you can pick from a list of “favorites” rather than always auto-detecting the street address.  Well, your wish has now been granted, in our iPhone, iPad, BlackBerry, and Android versions of ProOnGo Expense.  The look and feel varies a bit depending on which kind of device you carry, but I think our iPad version turned out particularly good (see for yourself, below!)… Lastly, I should put in a plug to say that if you are a sales director or sales manager, and you think your whole team could benefit from this, we’ve got some pretty economical ways for you to roll out ProOnGo Expense to your entire sales organization.  Enjoy the new “Favorite Addresses” feature, and as always, don’t be shy with your feedback!