Different companies use different methods when reimbursing their employees. Some companies might write a check to the employee for reimbursement, while others might create a Vendor Bill. In addition to creating Vendor Bills for employee reimbursal, some companies even create Vendor Bills made payable to their credit card companies for their monthly credit card bill (though we recommend you use online banking). Now, no matter how you reimburse, ProOnGo has you covered.
We’ve recently updated our reimbursement features so that you can choose how you reimburse each employee. Say you have two employees, Bobby Brown and Sallie Sue. They both incur expenses while on the job, and you need to reimburse them both. Maybe you want to issue a Vendor Bill to Sally Sue and a check to Bobby Brown. No problem! ProOnGo allows you to perform both of those tasks, at the same time even! Take a peek at the following screen:
As you can see, both of these employees have different needs in terms of reimbursement. The cleaning bill that the first employee recorded is now going to appear in QuickBooks as a Vendor Bill made payable to the Cleaning Service company. The second employee just needs to be reimbursed the old fashioned way: via write check for the expenses they incurred. So, a check will be created in QuickBooks made payable to the employee.
Click ‘Reimburse All’ and these expenses are all sent to QuickBooks in one fell swoop.
We know that there are different strokes for different folks; that’s why we at ProOnGo now allow for greater variety in reimburment.
If you’ve updated to the latest version of our Android application, 3.0.103, you have witnessed the new face lift for our expense editor! We made some big changes to our Mileage, Time, Income and Regular expense editors to catch up with our iPhone UI. 2012 will certainly be the year of the Face Lift for ProOnGo. We’ve got some exciting changes that are slated to go live within the next month.
Download the new update and tell us what you think: Support@ProOnGo.com
Since our expense solution for QuickBooks has gained popularity, we’ve been receiving a lot of requests to support Classes. We just went live with our Class support for both QuickBooks Online and QuickBooks for Windows.
Just login to the ProOnGo Web Portal with your Intuit ID and we’ll automatically download your Classes as a new metric to label your expenses with. If you have any questions or any other requests so we can properly track your QuickBooks expenses, send an email to QBINFO@ProOnGo.com. Thanks!
We just launched a new video on our YouTube channel, Youtube.com/ProOnGoLLC, that demonstrates the device sync feature in ProOnGo, as well as shows a manager approving employee expenses from their iPad. Check out the video and make sure to browse to our YouTube channel to see more demo videos.
If you’ve been a ProOnGo Expense user for a while now, you might have noticed the last time you went to launch the ProOnGo Expense app, that we’ve made a change to our launch icon! Congratulations! You have sight!
If you’ve been a long-time user, you might have noticed that we’ve been putting in some effort at making our user experience a little more clean and graphically pleasing. This new icon change continues this new campaign, so we hope you like it.
If you have any questions/comments/feedback, don’t hesitate to shoot us an email: Support@ProOnGo.com
Hello everyone!
We just released an update to our mobile devices and Web Portal that will make understanding ProOnGo much more intuitive. We changed the expense state ‘New’ to ‘Draft.’ This way, our business users can have an implicit understanding that they must Submit their expenses to their manager in order to for their employer to Approve them.
Before, we would have users leave most of their expenses in the ‘New’ state, which pretty much rendered the ‘Submit’ state useless. While we couldn’t get rid of the ‘Submit’ state because there would be know understanding between an employer and employee of exactly when the employee is finished adding information to particular expense, we decided to change the ‘New’ state to ‘Draft’ so there is more of an instinctual understanding that the expense is not yet complete.
On the mobile application, we made sure to highlight this by making the ‘Save as Draft’ small text, while making the ‘Submit’ a button. Here’s a screenshot from our Android expense tracker:
Here is a graphic that illustrates this change:
As always, if you ever have any questions or comments, send us an email: Support@ProOnGo or a tweet @ProOnGo
We’ve made a lot of improvements recently to the way that our QuickBooks-compatible timesheets work, and a lot of our focus has been on making the workflow easy on both the employee and the manager/admin. Here’s how easy it is to use our timesheets feature:
1) Employees log in to www.proongo.com, and click on the “Weekly Timesheet” bar, in the Expenses tab:
Starting a QuickBooks Timesheet with ProOnGo.com
2) Employees fill out their timesheet, picking Customer:Job and Item:SubItem for each row, and typing in their hours for each day, and then pressing ‘Submit’:
Submitting a QuickBooks Timesheet with ProOnGo.com
3) Admins log in to www.proongo.com, and click on the “Weekly Timesheet” bar, then can click on any employee from the drop-down list. After doing so, they just review the employee’s submitted timesheet, and press APPROVE (or maybe DENY):
Approving a QuickBooks Timesheet with ProOnGo.com
After doing so, the ADMIN can send the time activities to QuickBooks anytime. Some of our clients like to send the info to QuickBooks right away; some like to do it once a week or once a month. The timing of sending the time activities to QuickBooks is really up to your preferences.
We implemented a brand new feature in the ProOnGo Web Portal this week; you can now filter out your expenses depending on whether or not they have a receipt.
This will make it infinitely easier for users that are looking to compile reports only of their receipt images.
To filter your expense list to only show receipt images, click on the Filter button (next to Reports) and choose Yes under Has Receipt?
As always, if you have any requests or feel like we could do better in some areas of our solution, feel free to send an email to Support@ProOnGo.com or send us a tweet @ProOnGo
Earlier this week, we launched our integration with QuickBooks utilizing Intuit Anywhere. This enables our users to record their expenses via the ProOnGo Expense mobile application (for iPhone, Android & BlackBerry) and sync an expense to QuickBooks utilizing the Intuit Sync Manager.
What this means is that employees will be able to record their expenses on their mobile device, label them with their QuickBooks expense accounts, Customer:Job and Vendor, then their managers will be able to view all of the expenses, including receipt images, approve or deny them, then sync all of their employees’ expenses to QuickBooks, all from their mobile device.
So if you’re an expense controller, a CFO or a manager of a sales team, you can make sure you get your expense approval out of the way while you’re waiting in line at Starbucks or at the gate in the airport.
We put together a video as well as a PDF guide to help walk you through this process if you have gotten caught up.
Often times we’re asked to elaborate on our expense states; exactly what do they mean, and what are they for?
When we designed our expense solution, we had to take into consideration the vast array of users; from small busiensses with 100 employees to Mom & Pop shops with just one or two expense submitters. As you can imagine, the 100 employee business has a much different process for approving company expenditures than a two-person company.
Mom & Pop shops generally do not have as much red tape as the 100 person company to approve and reimburse expenditures, so that’s why we came up with a workflow situation that allows gives businesses the option to choose how many hurdles employees and managers must overcome in order to reimburse an expense. Below is an image illustrating what you can and can’t do with ProOnGo expense states.
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