ProOnGo Blog

Have you been taking advantage of our email-in option?

If you’re a ProOnGo subscriber, you have the ability to email us your receipts and we’ll process the receipt through our Receipt Reader service.  So the receipts that you receive in your email inbox can be forwarded to your secret email address, and ProOnGo will automatically extract the merchant, date and total amount to create a new expense for you.

We’ll even turn the HTML receipt into an image so it’s easier to save and include in expense reports.

Also, with your secret email address you’re able to attach receipt images to an email and we’ll process them through our Receipt Reader.

To find your secret email address, login to the ProOnGo Web Portal at www.ProOnGo.com. Under the Settings tab, select ‘Other’ and you’ll find your address.

New with the build this week for Android and Blackberry is a button, under the Expense Data category in the Options menu, that allows users to remove the expenses from their device, but not delete them. So now you can remove the expenses that no longer concern you without having them thrown in the trash can. Download the app and check it out!

Login to the ProOnGo Web Portal to gain complete control over your employee’s reimbursement rates

If your company is signed up with ProOnGo to manage your business expenses, you can now adjust your employee’s reimbursement rates from the ProOnGo Web Portal. Under the Settings tab, there you’ll see an option called ‘Employee Rates.’ From there you’ll be able to adjust the billable time reimbursement rate, as well as the mileage reimbursement rate for your employees, and even deny them permission to edit the reimbursement rate themselves.

Sign up for a ProOnGo Business Package to get your entire business set-up free for 30 days. Any questions? Send them to Business@ProOnGo.com

ProOnGo Expense has been a leading expense tracking app for small businesses for a while now; we’ve made expense reporting as simple as taking a snapshot. Thanks to our handy app, professionals no longer have to waste time and effort on creating expense reports. With the hectic pace of running a small business especially, admins agree that their time shouldn’t be wasted on going over stacks of expense reports either. It was with these hard-working bosses in mind that we at ProOnGo unveiled a new feature today. Now ProOnGo Expense allows admins to approve or deny their employees’ expenses instantly from their Android device. This allows for faster employee reimbursement, too, so everyone’s happy. Not to mention, the ability to instantly approve expenses keeps your books up to date and accurate.

It’s easy to use, too! Just follow three simple steps:

Log in to your management account.

Select an employee to view their expenses.

Chose an expense, and press either “Approve” or “Deny.”

That’s all there is to it! Did we mention that ProOnGo Expense is the only app that offers this feature for your Android? You don’t have to thank us, Android users; we enjoy being the most comprehensive expense reporting app out there.

You can download the app for Android at www.ProOnGo.com, or through the Android App Market. Send any questions, comments, or fan mail to support@proongo.com.

Easier expense approval!

Expense admins can now view their employee expenses from their mobile device! Just open up the ProOnGo Expense application and select the employees button in the upper right-hand corner to select which employee expenses you’d like to view and Approve/Deny.

Did you know the newest version of QuickBooks has new features that make it easier to both balance accounting books and track inventory? It’s true! Here are four ways QuickBooks Premier helps with inventory management.

1. Reorder Point

In QuickBooks Premier, you can see how much inventory you have in stock. You can also calculate the reorder point for each product, which tells you when your inventory level is too low and you need to order more to avoid running out.

2. Bill of Materials

QuickBooks makes it fairly simple to generate a bill of materials to speed up the manufacturing process, monitor product costs, and update inventory levels. A bill of materials not only records what parts and materials you need to fill an order, but also how much the total cost will be. This helps with product pricing.

3. Sales Orders

Another tool QuickBooks is good at generating is a sales order. Sales orders keep track of what products your customers order. Without them, you could wind up with a big mess trying to keep up with who ordered what.

4. Units of Measure

If you buy products in large cases and then sell them as individual units, you don’t want the sale price to be the same as the purchase price. Luckily, you can update the unit of measure in QuickBooks. So no matter how many products you buy and sell at one time, you can always make sure they have the right prices attached to them.

Extending QuickBooks

While QuickBooks is a good start to inventory management, but some companies need more; that’s why there is inventory management software that integrates with QuickBooks.

With QuickBooks inventory management software, you can:

• Automatically generate purchase orders when products reach their reorder point. Inventory levels can be monitored in multiple locations.
• Create bills of materials for reverse manufacturing jobs, repair jobs, multilevel jobs and a variety of other tasks. A bill of materials can also show where parts and products are located in your warehouse(s).
• Produce sales orders to credit returns to customers, drop ship items, duplicate orders and much more.
• Use a number of standard units of measure and customize your own units of measure to meet any conversion need.

By using inventory management software that integrates with QuickBooks, you can keep using the accounting software you’re familiar with and add even more tools to its already-impressive list.

About Robert Lockard

Robert Lockard is a copywriter with Fishbowl. He writes for several blogs about inventory management, manufacturing, QuickBooks and small business. Fishbowl Inventory is the #1-requested inventory management software for QuickBooks users. Robert enjoys running, reading, writing, spending time with his wife and children, and watching movies. His favorite movies include Mr. Smith Goes to Washington, Fiddler on the Roof, Back to the Future and Lawrence of Arabia.