If you’ve updated to the latest version of our Android application, 3.0.103, you have witnessed the new face lift for our expense editor! We made some big changes to our Mileage, Time, Income and Regular expense editors to catch up with our iPhone UI. 2012 will certainly be the year of the Face Lift for ProOnGo. We’ve got some exciting changes that are slated to go live within the next month.
Download the new update and tell us what you think: Support@ProOnGo.com
Since our expense solution for QuickBooks has gained popularity, we’ve been receiving a lot of requests to support Classes. We just went live with our Class support for both QuickBooks Online and QuickBooks for Windows.
Just login to the ProOnGo Web Portal with your Intuit ID and we’ll automatically download your Classes as a new metric to label your expenses with. If you have any questions or any other requests so we can properly track your QuickBooks expenses, send an email to QBINFO@ProOnGo.com. Thanks!
We just launched a new video on our YouTube channel, Youtube.com/ProOnGoLLC, that demonstrates the device sync feature in ProOnGo, as well as shows a manager approving employee expenses from their iPad. Check out the video and make sure to browse to our YouTube channel to see more demo videos.
If you’ve been a ProOnGo Expense user for a while now, you might have noticed the last time you went to launch the ProOnGo Expense app, that we’ve made a change to our launch icon! Congratulations! You have sight!
If you’ve been a long-time user, you might have noticed that we’ve been putting in some effort at making our user experience a little more clean and graphically pleasing. This new icon change continues this new campaign, so we hope you like it.
If you have any questions/comments/feedback, don’t hesitate to shoot us an email: Support@ProOnGo.com
Earlier this week, we launched our integration with QuickBooks utilizing Intuit Anywhere. This enables our users to record their expenses via the ProOnGo Expense mobile application (for iPhone, Android & BlackBerry) and sync an expense to QuickBooks utilizing the Intuit Sync Manager.
What this means is that employees will be able to record their expenses on their mobile device, label them with their QuickBooks expense accounts, Customer:Job and Vendor, then their managers will be able to view all of the expenses, including receipt images, approve or deny them, then sync all of their employees’ expenses to QuickBooks, all from their mobile device.
So if you’re an expense controller, a CFO or a manager of a sales team, you can make sure you get your expense approval out of the way while you’re waiting in line at Starbucks or at the gate in the airport.
We put together a video as well as a PDF guide to help walk you through this process if you have gotten caught up.
Often times we’re asked to elaborate on our expense states; exactly what do they mean, and what are they for?
When we designed our expense solution, we had to take into consideration the vast array of users; from small busiensses with 100 employees to Mom & Pop shops with just one or two expense submitters. As you can imagine, the 100 employee business has a much different process for approving company expenditures than a two-person company.
Mom & Pop shops generally do not have as much red tape as the 100 person company to approve and reimburse expenditures, so that’s why we came up with a workflow situation that allows gives businesses the option to choose how many hurdles employees and managers must overcome in order to reimburse an expense. Below is an image illustrating what you can and can’t do with ProOnGo expense states.
If you have those typical expenses that you incur week in and week out, we here at ProOnGo feel for you. In our infinite quest to make expense-tracking as simple as possible, we’ve developed a feature in our Web Portal to enable you to easily set recurring expenses and control the frequency of their occurance.
To set up a recurring expense, login to the ProOnGo Web Portal at www.ProOnGo.com and select an expense from your expense list. You’ll notice a calendar icon in the upper right hand corner of the expense.
If you click on that icon, you’ll have the option to choose the frequency of the expense.
Adjust all of your recurring expenses in the Settings tab underneath Recurring Expenses.
Have you been taking advantage of our email-in option?
If you’re a ProOnGo subscriber, you have the ability to email us your receipts and we’ll process the receipt through our Receipt Reader service. So the receipts that you receive in your email inbox can be forwarded to your secret email address, and ProOnGo will automatically extract the merchant, date and total amount to create a new expense for you.
We’ll even turn the HTML receipt into an image so it’s easier to save and include in expense reports.
Also, with your secret email address you’re able to attach receipt images to an email and we’ll process them through our Receipt Reader.
To find your secret email address, login to the ProOnGo Web Portal at www.ProOnGo.com. Under the Settings tab, select ‘Other’ and you’ll find your address.
New with the build this week for Android and Blackberry is a button, under the Expense Data category in the Options menu, that allows users to remove the expenses from their device, but not delete them. So now you can remove the expenses that no longer concern you without having them thrown in the trash can. Download the app and check it out!
Login to the ProOnGo Web Portal to gain complete control over your employee’s reimbursement rates
If your company is signed up with ProOnGo to manage your business expenses, you can now adjust your employee’s reimbursement rates from the ProOnGo Web Portal. Under the Settings tab, there you’ll see an option called ‘Employee Rates.’ From there you’ll be able to adjust the billable time reimbursement rate, as well as the mileage reimbursement rate for your employees, and even deny them permission to edit the reimbursement rate themselves.
Sign up for a ProOnGo Business Package to get your entire business set-up free for 30 days. Any questions? Send them to Business@ProOnGo.com