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Recording Debit Card Charges in QuickBooks

April 26th, 2012

Most people these days don’t use checks. They prefer to use a debit card; after all, it’s smaller, faster, more convenient than a check book, and you don’t spend any money you don’t have.

If you use debit cards along with QuickBooks, perhaps you’ve noticed that there’s no Debit Card Register in QuickBooks. Using a debit card is different than using a credit card because you’re spending money that is currently in your checking account, so you can’t enter those charges in the credit card register because those are specifically reserved for transactions that are to-be-paid.

So, how do you record debit card charges in QuickBooks?

You must record each debit card charge as a Check. If you’re confused at first, think of your debit card as a very fast, efficient check book; personal payments made from cash already in your checking account.

To enter the debit transaction into QuickBooks, first, open Banking->Write Check. Go to the Check Number field, and erase the number that’s on the check. Replace that number with “Debit Card,” “DEBIT,” or “DM” – any designation you want. Make sure the ‘To Be Printed’ box is not checked. Then, fill out the check to reflect the correct Vendor, Amount, and Memo. Save & Close.

How to record debit transactions in QuickBooks

Click the image to view a larger version.

That’s all there is to it! You can now record debit card charges in QuickBooks.

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