How it Works

Employees download the ProOnGo Expense app on their iPhones, BlackBerrys or Androids, and record their Out of Pocket expenses by creating new expenses, attach a receipt image, then label with the Account, Customer:Job, Items, Classes, Memo and choose whether the expense is billable or not.

For Company Credit Card expenses, managers wil associate a credit card register with an employee, then the transactions existing in that credit card register will push down to the employee’s expense list. Because ProOnGo does not interface directly with the banking institutions for QuickBooks Credit Card Sync, it is recommended that companies set up a single register per credit card, and turn on Online Banking.

Vendor Bill

Vendor bills are the best way to reimburse 1099s (independent contractors) for their expenses. When a company employs independent contractors, the contractors themselves are considered to be separate business entities, therefore any reimbursable expenses they incur should be entered as a Vendor bill.

Using ProOnGo Expense, independent contractors can record their expenses on their mobile device or any other computer, then companies can approve or deny the expenses and can send them to QuickBooks as a Vendor Bill.

Write Check

Write Check are reserved for reimbursement for employees. When a company has employees, as opposed to independent contractors, and the employees record expenses spent using funds from their own pocket, the employer may either reimburse the employee in the next payroll cycle, or directly cut a check to the employee.

Using ProOnGo Expense, employees can record their expenses using their mobile device or any other computer, then companies can approve or deny the expenses and send them to QuickBooks as a Write Check.

Credit Card Registers

ProOnGo Expense’s credit card integration with QuickBooks pulls credit card the transactions from the QuickBooks credit card register and delivers them to the employees’ ProOnGo account for categorization. Information added to the transaction will then automatically update the QuickBooks Credit Card register, with no approval steps required, guaranteeing that whenever you lok at your credit card register or your ProOnGo expense list, you are always looking at the most up-to-date expense information.

With ProOnGo Expense, you’re able to label your expense transactions with all of the fields you need. As soon as you make a connection with ProOnGo from your QuickBooks file, ProOnGo will automatically download your Chart of Accounts, enabling you to label your reimbursable expenses as well as your credit card expenses with the expense category, description, Customer:Job, Class, Items and mark whether or not the expense is billable. We're not IIF based like some of our competitors - IIF files are risky, out-of-date, and unsupported, so we don't offer them.

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