Archiving Expense Receipts with ProOnGo
ProOnGo archives every expense receipt that you add to an expense, regardless of whether you add it to an expense by going through the Receipt Reader service, or whether you simply attach the receipt to an existing expense. These receipts are archived in the exact size and resolution at which you captured them: we do not shrink, manipulate, or otherwise change the quality of the receipts that you submit.
Why is Receipt Archival Important?
Few CFOs relish the possibility of being audited; regardless of whether the audit is part of internal standard operating procedures, or requested by a client, or initiated by the IRS. The process of auditing past financial performance often triggers the monumental task of retrieving the original documents that prove the nature of each income or expense, often causing CFOs to bring in teams of specialized consultants that are prepared to dig through a mix of paper-based and electronic records, in addition to investigating the nature of any transactions that lack documentation. ProOnGo makes eases the burden that CFOs bear during an audit; with ProOnGo, receipt images are available on a moments notice via our self service web portal available to all business subscribers.
It's Audit Time: How do I Retrieve Receipt Images in Bulk?
Just log into our secure web portal using your manager or admin credentials, and filter your companies expense list by whatever criteria you wish (date range, type, employee, free-text search, etc). When you have the expense list filtered down to meet your needs, run a report that includes all of the receipt images for those expenses, using the "Create Report" button above the filtered expense list.